We all know how unpredictable these storms can be, so even if your business is located in Central Florida, preparation can mean the difference between minor troubles and major downtime. Even moderately high winds can damage infrastructure throughout Polk, Hillsborough, and surrounding counties — we’ve seen it before. Here are some tips to protect your business and minimize downtime during and after the storm.
STORE DATA IN THE CLOUD
Make sure all your systems are backed up in the Cloud just in case the power goes out. If you don’t already have a business continuity plan in place, copy all important data to a Cloud service like OneDrive, Dropbox or iCloud to make sure your files are protected.
Since there is an advanced warning when a tropical storm or hurricane approaches, it’s important to transport your data quickly and at the first sign of trouble.
SECURE YOUR SITE
Protecting your facilities and equipment is key to restoring operations in the event of a tropical storm or hurricane.
DESIGNATE and PROTECT IMPORTANT INFORMATION
NOTE: Identify your mission-critical applications, essential backup data, storage of data offsite, relocation/placement of your employees, remote equipment and access to equipment (networking), and identification of key personnel and beyond (in case these employees are unavailable).
FIND A PLACE WHERE YOU AND YOUR STAFF CAN OPERATE REMOTELY.
Inability to access your facility is a highly probable occurrence when a tropical storm or hurricane approaches. Roads may be flooded or closed, your employees may be unable to leave their homes in a state of emergency, or may be afraid to leave their families.
It’s important to plan for contingencies so your employees can work remotely from their homes if possible. If employees must travel away from their homes to a remote location, address the financial implications of this now. Have cash on hand and expense accounts in advance for travelers. Consider pre-blocking hotel rooms if necessary.
IF ANY EMPLOYEES WILL BE STUCK IN YOUR FACILITY DURING THE STORM, STOCK UP ON THESE ITEMS NOW!
The below items should be gathered in one location at your place of business should a storm hit while you are on premises. This will help protect the safety of your employees should disaster strike during regular working hours and without ample notice.
ESTABLISH A CRISIS-COMMUNICATIONS PLAN
Communications are important in any situation, but especially before, during and after a tropical storm or hurricane. Set up a communication tree where one employee contacts two or three, and on and on. This way you can coordinate emergency activities, warn employees of impending danger, and maintain contact. Consider all types of communications, especially voice and data and ensure your team provides all forms of contact (cell, text, landline, email, etc.).
PUT SHUT-DOWN PROCEDURES IN PLACE
If you must shut your business down, work with your team to establish shutdown procedures and ensure that they are part of your overall recovery plan. Include startup procedure to facilitate re-occupation of your site after the storm is gone and it’s safe to return.
If you’d like to learn more about how the right technology can minimize your storm season downtime and data loss, please don’t hesitate to call us at (863) 709-0709 or email info@AlltekServices.com.