The information that no business owner or technology director wants to hear: there’s been a data breach. These chilling words can put your brain into overdrive, trying to triage the problem before you even know the full extent of the problem. What will be the impact on customers? On staff? On vendors? Is this simply a temporary bump in the road, or will your business never truly recover? How you’re able to react and your level of preparedness will be the deciding factors in the level of devastation that a data breach can wreak on your business. A recent report from TechBeacon shows that it takes an average of 191 days — over six months — for companies to even identify a breach, much less begin remediation on the road to recovery. Even more frightening, with as many as 7 in 10 of all organizations in the U.S. suffered some sort of data breach over the past several years, with the average breach costing upwards of $3.6 million.
Once you find that your organization has been the target of a cyber attack, your technology team and external vendor partners immediately create a plan of attack. This could include everything from launching an effort to stop the vulnerability that allowed the breach to ensure that your data is restored from external backups as needed. Each of these steps can take time away from your daily operations, while also negatively impacting your overall customer service, manufacturing, eCommerce and staff productivity in general. Plus, there are the additional costs associated with external consultants who are working quickly (and expensively!) to restore your operations and data access. There are also expansive regulatory issues to handle such as technical investigations and regulatory filings about the breach and impact on the public. You can quantify these costs with a little work, but there are some hidden costs that lurk behind the scenes in an extensive data breach. Organizations are reporting thousands of hours required by forensic analysts who are attempting to put together the true nature of the breach.
Your customers trust you to be a secure citadel for their sensitive personal, health and financial information. How can you explain to the public that data breaches happen every day? Customers are much less likely to be understanding of your business challenges when they’re personally affected by a data breach. You need to have a plan in place to respond to data breaches urgently, transparently and with empathy, or you could lose a significant amount of business due to lack of consumer confidence in your organization. Finally, you’ll need to put a communication plan in place that includes informing all of your stakeholders about the data breach and how it could affect them. These costs and the time required to get your business back to full operations may make it sound appealing to consider cyber insurance.
Just as with other business risks, it makes sense to protect against known threats such as fire, flooding — and cyberattacks. Unfortunately, cyber insurance can be incredibly confusing and there are no guarantees that the expensive investment you make in insurance will cover the specific incidents that could occur at your organization. Even comparing different benefits and offerings can be extremely complex and off-putting for business owners. Instead of buying this questionable insurance, many small to mid-size businesses are instead investing in cybersecurity solutions and comprehensive backup and data recovery strategies.
If you don’t have a plan in place to handle data breaches or other cyberattacks, it is never too late to get started! With an average cost per record of $148, according to the 2018 Cost of Data Breach Study, a little prevention against a cyberattack can pay major dividends in the future. Are you confident that your organization has all the safeguards and protective mechanisms in place to maintain adequate security or quickly discover a breach in the event of a cyberattack? A comprehensive cybersecurity solution provides you with a high level of protection that includes:
When you fail to plan for a cyberattack, you’re essentially planning to fail! In today’s world, it’s rarely a question of “if“ your business will be targeted and more a question of “when“.
Working with a partner who offers active monitoring of your systems means you have a cybersecurity professional on your side at all times. Someone who is familiar with the footprint left behind by intrusions, and intimately knows the steps required to heal the breach and regain secure control of your systems. Your technology services partner should invest in ongoing education and recommend an aggressive security posture to protect your business. With active monitoring, you may still experience a cyberattack, but you may be able to limit the intrusion to certain systems or records — effectively saving as much of your data as possible through quick action in executing a pre-defined strategy.
As you can see, the effects of a data breach can be far-reaching and extremely expensive. It’s crucial that your business is fully prepared for any eventuality, and that includes an extensive data breach. The faster you’re able to identify the breach and heal it, the better your chances are for long-term business viability. Your technology services partner can provide you with customized recommendations to help protect your business from this pervasive problem.
The information that no business owner or technology director wants to hear: there’s been a data breach. These chilling words can put your brain into overdrive, trying to triage the problem before you even know the full extent of the problem. What will be the impact on customers? On staff?
In an ideal world, you’d never have any technical issues, and you’d never have to call Microsoft technical support. Everything should work perfectly, without bugs, slowdowns, crashes, or corruptions. Of course, technical issues are inevitable, and when you experience difficulties, you call technical support to get the problem resolved as quickly as possible. The only thing worse than experiencing the frustration of Microsoft technical issues is when you call and go through the whole rigamarole of what is wrong only to hear, “Your product is not supported.”
In the most general terms, “not supported” means that Windows is no longer eligible for the downloadable bug fixes, security patches, and other updates from the Windows Update service. It means that the product has exceeded the standard lifecycle support services. Each Microsoft product and service pack will fall into different support schedules, but you can also track the overall support lifecycle as well, so that you can plan for the inevitable end of a product for personal and professional use.
When Microsoft no longer supports a version of Windows, and your install is no longer protected from known security risks, compatibility issues, and other bugs, you can still use the operating system. In most cases, you will still be able to start and run your version of Windows Vista, XP, 7, 8.1, etc.; but you will experience increasing instances of software incompatibility and likely security risks. You may also experience error messages or other support issues related to your hardware and software. The compatibility issues can be frustrating, but you will likely still be able to use the product. For those individuals and companies who love the “old” product, and don’t want to change, they don’t really have to, at least not yet.
There are a number of reasons why you might need to use a version of Windows that is no longer supported. For example, your hardware may not support a new version of Windows, or your software may not be compatible. Another reason to stay with a deprecated version is because you just prefer it, because you don’t want to upgrade, or even due to security restrictions from your company. Some companies still use Windows 7 for security reasons, or because there are rumors (often well-founded) of issues with the new release. There’s always a trade-off when you decide to use a deprecated or unsupported product. You probably won’t be able to install or access new programs, websites, or other more current functionality; but you also may not need all those bells and whistles. If you prefer the old system, and you don’t want to change, then nobody can force you to upgrade. You have options to keep your system and programs in the exact same, stable state you’ve always enjoyed.
When a new Windows (OS) service pack is released, the previous service pack is on a 2-year cease-of-support updates countdown. While that timeline would seem to give you a general sense of how long you have before your product is no longer supported, there are caveats. Microsoft sometimes extends the length of time for support services, or just allows the support timeframe to inexplicably continue. It can be welcome news for the general Windows user, but it’s not something that is promised or assured. So, the consensus is that you should take support when and if you can, but expect that it could end.
How do you make sure Microsoft will be supported?
With the Modern Lifecycle Policy, you can pay for Software Assurance (SA), a subscription that offers additional licensing and professional services. For professionals and business owners, SA offers peace of mind that they will receive support services even when the standard product is no longer supported. Some companies also rely on the additional licensing rights and professional services, including:
For companies who need help with additional training or services, the SA solution can more than pay for itself. The alternative (or additional) scenario is to hire or use existing IT infrastructure to support your Microsoft support or training needs. Even with your paid support services (for SA), Microsoft can still end all support for a product with a 12-month notification of support cessation.
In an ideal world, you’d never have any technical issues, and you’d never have to call Microsoft technical support. Everything should work perfectly, without bugs, slowdowns, crashes, or corruptions. Of course, technical issues are inevitable, and when you experience difficulties, you call technical support to get the problem resolved as quickly as possible. The only
The team at Alltek Services is excited to announce our latest partnership with Esterline Construction and Esterline Landscape. These two companies are well-known in our area for their quality work and excellent reputation.
Esterline Construction is a State Certified General Contractor that specializes in multi-family and commercial construction management in Florida. Esterline has been constructing apartment complexes since 1998. Over the years, their reputation has been built on quality work with a proactive mindset to always do what needs to be done.
Esterline Construction has built more than 3,000 apartments for the Mahaffey Company, and commercial spaces from luxurious executive suites, fitness training studios, to renovated restaurants. They have also constructed many custom homes for clients in the Tampa and Orlando markets. Their owner, Dan Esterline, holds an MBA from The University of Florida and is a fourth-generation landscaper!
Esterline Landscape started with four employees, one truck and a make-shift office behind an apartment building in Lakeland. Since then, Dan Esterline and Henry Turner have expanded the business to three locations and more than 100 employees!
Their team of trained professionals handle all aspects of each project, from the idea phase through design and installation. They serve both commercial and residential properties.
With multiple locations and over one hundred employees, Esterline understands the importance and complexity of their IT infrastructure. They contacted Alltek Services to improve their communications between locations and implement cutting-edge security hardware, software, and tools.
We got to work right away and implemented Alltek’s set of standards known as our Box of Best Practices, across both companies. We crafted these security, help desk, server configurations, network infrastructures, documentation, and processes over decades in business, and from senior engineers within our company and technology partners across the nation. This proven set of guidelines and tools keeps our clients’ networks safe and their companies productive.
Once implemented, we have every level of technical expertise on the Alltek team to support every-day IT operations. From assisting with network troubleshooting to providing in-depth network reviews and testing, we provide a complete technology partnership for our clients.
Technology in the 21st Century is changing rapidly. Esterline Construction and Esterline Landscape understand the importance of IT investment to keep them evolving and sustaining the quality service they provide to their clients.
The team at Alltek Services is excited to announce our latest partnership with Esterline Construction and Esterline Landscape. These two companies are well-known in our area for their quality work and excellent reputation.
Email is one of the primary forms of communication for today’s active businessperson, but there are certainly some challenges when you’re on the go. It’s not unusual to start an email on one device and save it as a draft to finish up later from your desktop. This productivity hack allows you to quickly jot down ideas on your mobile phone and save the email for further refinement when you’re back in the office. See some additional best practices for keeping your email synced across devices.
The share of global web pages served to mobile phones has changed dramatically over the past 10 years, from less than 3% in 2010 to over 52.2% (and climbing!) in 2018 according to Statista. This doesn’t even include tablet traffic, which accounts for approximately another 10% of traffic in the United States. The same shift can also be seen in email, with the percentage of emails being opened on mobile devices growing to 55% or greater. Return Path, an email data aggregator, shared that the converse is true for emails opened within an internet browser; this number has dropped from 37% in 2012 to 28% in 2017. These dramatic shifts are representative of the way we create emails, too.
While it would be great to note that the increased ability to work cross-platform would mean that you’re less likely to receive poorly-worded, autocorrected emails that originated on a mobile phone, but that’s probably too much to ask. However, the ease with which you can save messages for later editing and sending may reduce the possibility that it’s obvious your email was jotted down on a mobile phone. Business professionals are more likely to take the time to create a well-written message that covers the necessary points when they’re able to re-read the note on their laptop. Few people are able to flawlessly compose a thoughtful email message on a 4″ mobile screen.
It’s all too easy to allow your inbox to control your life and make you extremely reactive, especially when your emails are close to hand at all times on your mobile devices. It’s essential to stay organized to reduce the possibility that you’ll miss replying to an important message when you’re on the go. Try using labels for “Need to Reply” or “Respond Tomorrow” that will prompt you to draft a reply the next time you’re in the office.
Don’t lose productivity when you’re out of the office — simply jot notes to yourself for later refinement! You’ll love this time-saving trick, and your email recipients will appreciate that your emails have had a few minutes of review and editing before they’re fired out of your Sent mailbox.
Email is one of the primary forms of communication for today’s active businessperson, but there are certainly some challenges when you’re on the go. It’s not unusual to start an email on one device and save it as a draft to finish up later from your desktop. This productivity hack allows you to quickly jot
The 2019 Managed Service Provider 500 List
It can be difficult to determine what Managed IT Services Company you should select for your business in Central Florida. But CRN and the Channel Company have done the work for you. They conducted a thorough assessment and came up with the 500 Best Managed Service Providers in North America. And, once again, Alltek Services is on the list!
The MSP 500 is CRN’s annual list is broken down into three main categories:
Who Is CRN?
CRN provides valuable insight and news for the global IT consulting community. Its MSP 500 is an annual list that recognizes North American solution providers with cutting-edge approaches to managed services. You can learn more at https://www.crn.com/
Who Is The Channel Company?
The Channel Company is the sales channel community’s trusted authority for growth and innovation with established brands including CRN, XChange Events, IPED and SharedVue. For more than three decades, they have leveraged proven and leading-edge platforms to deliver prescriptive sales and marketing solutions for the technology sales channel. The Channel Company provides Communication, Recruitment, Engagement, Enablement, Demand Generation and Intelligence Services to drive technology partnerships. Learn more at www.thechannelcompany.com.
Ask These 21 Questions
You can save time and money by contracting with the right Managed IT Service Company. Even if you have your own IT staff, a Managed Service Provider (MSP) can augment their work and partner with them when you need a few extra hands.
They can also take care of all of your technology needs for an easy-to-budget monthly payment. And they can customize the services they provide according to your unique requirements.
Sounds like the perfect solution, right? It can be as long as you choose the right MSP. To find the one that’s best for your organization, conduct your own survey. Here are 21 questions you should ask.
Are they available 24 hours a day, 7 days a week and 365 days a year?
Do they respond to your requests within 1 hour?
If they answered “Yes” to all 21 of these questions, then you know that you have an award-winning MSP.
You can contact Alltek Services. Then you can ask us your questions and learn why we’re an award-winning MSP in Lakeland, FL.
In the meantime, to stay up to date on the latest IT news and info, visit our Media Center. Here are a few articles to get you started:
It can be difficult to determine what Managed IT Services Company you should select for your business in Central Florida. But CRN and the Channel Company have done the work for you.
The sudden development of IT problems can quickly throw your team’s workday off track. Even simple login issues can prevent you and your employees from getting any work done until you can fix the problem. To do so on your own, you may have to spend hours troubleshooting, sometimes without getting anywhere. If you have managed IT services, however, resolving the issue could only take a quick phone call to a team of dedicated professionals on standby.
The rapid resolution of IT issues is worth its weight in gold alone, but there are many other benefits of managed service arrangements. With their ability to handle everything IT, from preventing issues in the first place to dramatically increase your network security, managed service providers bring immense value to the table.
To get the most out of this type of service, you will need to select the managed service options that support your daily operations best. Here’s what you need to know.
Managed service companies offer a full range of services to support business operations of all kinds. You can acquire everything from basic help desk support to data recovery services from these professionals. They can also handle network security, system backups, computer maintenance and IT planning for your company. Managed IT providers can also help with the creation of custom software solutions and the management of your local servers.
You will need to reflect on your business needs to find the best level of service to acquire. With an understanding of your business operations and tech requirements, your managed IT provider can help you build a plan that will help you achieve great results.
When you elect to work with a managed IT service provider, you can boost the efficiency of your operations while decreasing expenses. Your team will have the support they need to stay on track with their daily tasks. Explore these benefits of acquiring managed services to see why this is a great option for businesses of all sizes.
IT Issue Prevention
With oversight from skilled computer techs, you can actively prevent IT problems from developing. These experts utilize protective software and techniques to keep IT issues from disrupting your workday. They may use ghost imaging, for example, to restore a fresh version of your operating system on every PC each day. With this approach, you do not have to worry about slowdown and data corruption that can occur otherwise.
Decrease in Expenses
Depending on the level of service you select, you may be able to minimize your expenses by acquiring just the services you need, when you need them. You can build your tailormade service plans by selecting only the services that pertain to your company. If you do not have local servers in need of management, for example, you can leave that service out of your plan. With this arrangement, you do not need to attract, acquire and retain a full team of IT professionals of your own. You can save on the costs of talent acquisition, benefit plans and other human resources tasks needed to build and maintain a team of skilled IT experts.
Data Security Improvements
When you have a managed IT service plan, you can keep your data safe by utilizing the newest technologies as efficiently as possible. Using high-tech security tools and practices, your IT team can protect your network from attacks and preserve the integrity of your data. You can also receive the assistance you need to remain in compliance with any data security regulations in your industry.
When computer and network issues keep your team from working, your company starts to lose money. Each minute your systems stay down could end up costing hundreds to thousands of dollars, depending on your company size and operations, if you cannot source a swift resolution.
Unresolved IT issues can cost even more if they allow security breaches that compromise your data. You have to stay on top of the latest software updates and hardware upgrades to keep your data secure and uncorrupted, for example. Data security breaches that leave you out of compliance with the regulations in your industry have the potential to be even more devastating.
Thankfully, by partnering with a managed IT service provider, you can keep computer and network problems from affecting your company’s bottom line.
You can find a skilled managed service provider to partner with by looking toward the thought leaders in the industry. The professionals that share their industry knowledge and expertise online give you an idea of their service quality and approach. You can narrow down your options by looking at the websites and blogs of the top companies on your list. Although you can check that their services match your company’s needs, it is usually a lot more helpful to speak to someone directly about that.
Once you find your ideal managed IT service provider, you can schedule a consultation and discuss your company’s exact needs. You can have a custom service plan built to your specifications to ensure your company receives the support it needs. With this level of service, you can rest assured that time-consuming or outright unsolvable IT problems will be a thing of the past for your organization.
The sudden development of IT problems can quickly throw your team’s workday off track. Even simple login issues can prevent you and your employees from getting any work done until you can fix the problem. To do so on your own, you may have to spend hours troubleshooting, sometimes without getting anywhere. If you have
Nonprofit organizations are extremely important for society as they typically provide a very valuable product or service without the same financial goals as a private or public organization. Similar to any other type of organization, a nonprofit does have a lot of responsibilities that they need to manage.
One important responsibility that a nonprofit needs to manage is their business IT, which is responsible for establishing and maintaining a computer network, managing cybersecurity risks, and doing a variety of other important tasks. Due to the challenges that can come with managing IT, it often makes sense for a nonprofit to outsource this function to local IT services, such as Alltek Services. The professionals at Alltek Services can provide a wide variety of services that make them ideal for nonprofit organizations.
One of the main advantages of hiring Alltek for your nonprofit IT service needs is that they can provide you with a very deep array of services. All nonprofit organizations have a number of different IT needs that need to be met on a daily basis. When you hire Alltek, the company can first help you by providing you with a full IT planning service. This part of the process will include analyzing your current IT systems and services and then determining what you eventually want to get out of your IT systems. Alltek can then recommend a plan and strategy that will help you meet your goals.
The local IT services provider can also provide you with all of your ongoing managed services, cybersecurity support, and various network services. This can also include all data backup services, which ensures you will not lose anything, even in a worst-case scenario.
Traditionally, it was believed that IT services were very generalized and most customers would only need the standard services. However, the changing cyber industry and risk profile is making it much more personalized and detailed. Today, Alltek Services provides its services to customers in a range of industries including transportation, construction, and healthcare. We can also provide services for companies ranging in size from small organizations with just a few employees all the way up to major corporations.
When you are the manager of a nonprofit organization, you know very well that there is a lot of work that needs to be done to continue to be impactful. For a nonprofit organization, the last thing that the organization should be focusing on is their IT systems. When a nonprofit hires Alltek for their IT service needs, they can be assured that they will not have to worry about their IT systems at all. Further, the nonprofit will no longer need to dedicate their own resources to this task, which ultimately could save them money as well.
When you hire Alltek Services, you can also be assured that the Local IT services will provide you with very convenient service. A nonprofit organization that is having issues with their IT systems needs to have their systems fixed and updated as soon as possible. When you hire Alltek, you will have access to the company’s 24/7 Live Chat service. This function will allow you to connect immediately with a team member that can address your challenges and concerns no matter what the time of the day is.
When you hire Alltek, you can also be assured that you will be working with a leading local IT service provider. The company is a multiple award-winning managed IT service provider that is has been recognized by the Governor of Florida and has been named to the Tampa Bay Business Journal’s list of top IT service providers. The company continues to receive these great awards and levels of recognition due to their great service provided to nonprofits and organizations of all sizes.
Is your nonprofit searching for a new IT company in Polk Country Florida? Alltek Services is the top managed IT services company with a proven track record of success with local businesses. Contact our team today to learn more about the services that we can provide to you.
Having access to quality IT services is important for all organizations today. This includes nonprofit organizations that equally need to have reliable and secure systems.
Technology is the backbone of every business from, the smallest family-owned retail store to the largest international corporations. Companies everywhere depend on their technology to help them to reach their goals and stay competitive in a rapidly growing marketplace. However, when you combine the importance of technology with the reality that it is continuously evolving, you wind up with a major IT problem for many smaller businesses.
Keeping up-to-date with these changes used to require hiring costly full-time IT professionals, but not anymore. Today, an increasing number of small- and medium-sized local companies are enjoying the experience of IT professionals, without the expenses of having to pay for their own IT department. They are able to do this by outsourcing their IT needs to an MSP.
The acronym MSP stands for ‘Managed Service Provider.’ MSPs are specialized IT companies which offer their services and expertise to other businesses, usually through a subscription-based payment model. Businesses contract with MSPs to take care of a variety of different ongoing IT issues for them, including:
If you already have employees who handle the IT for your business, it doesn’t mean that you can’t benefit from having an MSP as well. Lots of companies decide to keep some aspects of their IT support in-house well outsourcing other tasks to an MSP. This arrangement allows your IT guys the opportunity to concentrate on mission-critical tasks why letting others worry about routine jobs like backing up data.
So, whatever the size of your business, or whether or not you currently have your own IT staff, managed service providers can be an essential part of your business plan.
Technology is the backbone of every business from, the smallest family-owned retail store to the largest international corporations. Companies everywhere depend on their technology to help them to reach their goals and stay competitive in a rapidly growing marketplace. However, when you combine the importance of technology with the reality that it is continuously evolving,
Best defined as the state of being protected against the criminal or unauthorized use of electronic data, these cybersecurity tips will keep your online activity safe from existing threats. Let’s face it, the Internet is an amazing digital place where one can get a plethora of different things completed. As such, because of the plethora of varying online activities that range from work-related to entertainment, there will always be some kind of threat that comes in the form of a security breach. Although it is the position of this article to present Alltek as a leading authority as it pertains to cybersecurity and all associated technical issues it is also the position of this article to shed light on different ways that can be used to avoid cybersecurity attacks.
When it comes to security issues, human error is one of the biggest problems as it pertains to personal online activity as well as the online activity of businesses everywhere. There are several cybersecurity tips that can be found in any online search, however, a government agency known as US-CERT offers a few additional security tips that are related to cyber threats and how one can be better protected against such threats. Furthermore, Cisco Technologies cited different types of threats that one might come up against when conducting various forms of online activity. The following cybersecurity tips are a few of the most common mistakes made as it relates to cybersecurity:
When it comes to protecting the vast amounts of personal devices that are always used by employees while at work there are more than a few ways that cybersecurity tips recommend to help stay protected against security threats and the like. One such way one can protect not only their personal devices but their personal accounts is to use a password manager that will detect the strength of a password. This can be used on any device and personal accounts. Additionally, doubling up on the security of authentication requirements are advised by cybersecurity tips.
Another great cybersecurity tips recommendation is to educate all employees on the subject of phishing. This will aid in keeping both the digital workplace and personal activity secure as employees will become aware of what is safe to click as it pertains to a suspicious website address or email attachment that could potentially threaten a given network. In addition to this, employees need to know that keeping an eye out on the different types of emails that are so often sent is a must as security breaches also come in the form of forged senders thus compromising the identity of the known sender. Overall, while using personal devices for work should never be allowed when it absolutely can not be avoided using a VPN is an excellent solution. This is a safe reliable solution as it encrypts all incoming information and can only be accessed by those who are immediately allowed to do so.
Among the many ways to remaining safe while conducting the multitude of varying online activities the best way to ensure you are safe from cybersecurity threats is to use the best cybersecurity software. Right at the top of a long list of this particular software is TotalSafeoffered by Alltek. This is considered among the best software that can be found as it goes above and beyond the commonplace needs of a business. Some ways in which this is done is by reducing human error made through mishandled data, weak passwords and the like in addition to providing training on cybersecurity. Additionally, this is beneficial as it keeps employees up-to-date on security protocols as well as providing real case scenarios to train each employee who is required to pass with a score of 80%.
In conclusion, best defined as being protected against the unauthorized use of electronic data there are many ways that cybersecurity can be breached. While the most common way is through creating weak passwords or clicking into suspicious links sent via email there are more than a few ways in which cybersecurity can be an aid in protecting users from all security related threats. This is where the leading IT management company, Alltek, shines in its ability to help its clients out in various technological aspects that range from network security to back up and recovery. Alltek well versed as it pertains to cybersecurity, as well as many other related technological and network issues, and is the top managed IT company in the Polk County with a high success rate. Please stop in or contact Alltek office for a consultation to see how Alltek can work for you.
Best defined as the state of being protected against the criminal or unauthorized use of electronic data, these cybersecurity tips will keep your online activity safe from existing threats.
Looking for ways to help your team accomplish more? Consider equipping their workspaces with additional monitors. Skeptics are likely shaking their heads at this, wondering, “Will that really improve productivity, or only give my employees an extra incentive to stream videos or play games? Aren’t more screens just a recipe for distraction?” Believe it or not, business leaders recommend providing your employees with two or more monitors. Here are just a few reasons why multiple monitors should be on your radar screen:
It’s well-known that a messy workspace typically leads to chaos and confusion. Working at a crowded or disorganized desk requires you to navigate piles of paperwork or jumbles of office supplies to get things done. A cluttered desktop computer has the same effect. An abundance of icons and open tabs creates headaches for your team, while a second monitor keeps apps and programs organized.
Industry leaders report that productivity increases with two or more monitors. Users can navigate multiple applications efficiently, view more information simultaneously, and customize each monitor’s layout– with different landscapes and resolutions– to optimize ease-of-use.
Most modern computers are designed with multiple-monitor systems in mind. That means your employees can enjoy the benefits of added data availability without having to learn a new software program or spend valuable time configuring a new system. Those advantages alone are enough to boost productivity and streamline workflows. It’s also worth mentioning that Windows automatically “remembers” which monitor you last used to open a program, defaulting to that screen when you need to access the program again. When you’re multitasking or working on a big project, you can keep application accessibility consistent to maximize efficiency.
Multiple screens prove invaluable in a variety of occupations– from graphic design to market analysis and stock-trading. You can easily make use of multiple applications and copy, paste, and edit data and images when you have access to more than one monitor. If your marketing team uses social media to promote your brand, they can reserve one screen for Twitter and Instagram and keep other documents open on another.
Likewise, if you must frequently respond to email, you can glance up from your work occasionally to check the other monitor for new inbox arrivals, rather than having to toggle back and forth within one screen, which can make digital correspondence more of a distraction than it has to be.
Workstations with extra monitors are also helpful for people who use laptops and need to frequent multiple workspaces throughout the day. Some companies provide “docking stations” where employees can connect a laptop to multimedia equipment– such as a monitor, speakers, and wireless keyboards– to access data, utilize a particular application, or perform other tasks. This is more cost-effective and efficient than providing each employee with a desktop and a laptop.
Data-Sharing and Referencing
When meeting with colleagues, you can effectively keep them “in the know” by enabling them to view the same information simultaneously. Whether you’re presenting information to a small group or a larger crowd, multiple monitors can be adjusted to display information from different angles, making it highly-visible to everyone. Similarly, if you are communicating with clients and vendors, you can track inventory or an order’s status without putting people on hold while you look up the information.
When preparing reports, you can have a PDF or HTML file open on one screen for reference while you create a Word document or Excel spreadsheet on another. If you have more than two monitors, you can keep other pertinent information within easy reach, too, allowing you to transition more smoothly from one task to the next.
When teleconferencing via Skype or a similar app, you can make your data visible to colleagues while still communicating almost as though you were face-to-face. Displaying data on one screen while video-chatting on another allows you to keep the interaction personal without compromising data accessibility.
The idea of providing multiple monitors for your staff may seem counterintuitive at first, but the advantages outweigh potential drawbacks. When you make dual-monitor systems a staple of your workplace, using them will become second-nature, especially when you see how they make it possible to move so effortlessly from one application to another. This low-maintenance solution gives your team the opportunity to get more accomplished in less time and paves the way for better communication and collaboration. All these benefits can go a long way toward improving morale and serving as a catalyst for enhanced creativity and innovation.
Looking for ways to help your team accomplish more? Consider equipping their workspaces with additional monitors. Skeptics are likely shaking their heads at this, wondering, “Will that really improve productivity, or only give my employees an extra incentive to stream videos or play games? Aren’t more screens just a recipe for distraction?